I sold my medical textbooks for these apps.
Back in 2015 I made a decision that honestly felt pretty reckless at the time. I sold all my medical textbooks and decided to go completely digital. Most people around me thought I’d eventually go back to physical books and handwritten notes. I never did. What started as simply “going paperless” slowly evolved over the years into a full personal knowledge management system and my second brain. The system isn’t perfect, and I’m genuinely curious about how I can improve it further. I’d also love to know if there are any free alternatives to the apps I’ve listed, or any comparable options that offer a lifetime purchase option instead of a subscription. Here are the links to all the apps I listed (I am not affiliated with any of them): DEVONthink | Bear | Obsidian | Mymind | Raindrop.io | Drafts | Antinote | Spokenly | CleanShot X | OwIOCR | Readwise | Reader | Kindle | Audible | Things 3 | Hazel | Hookmark | Raycast Beta | Paste | Typinator | Cotypist | Microsoft 365 | PDF Expert | Zotero | Eagle | Downie | Permute | Superhuman | Wavebox My favorite apps
Collected discussion
You just listed a bunch of apps.. What did you want exactly? Surely you know which are similar?
The ones that immediately come to mind are Drafts and Antinote, Bear and Obsidian, Raindrop and Mymind. - I can take quick notes in both Drafts and Antinote, but there's no iOS app for Antinote. - Bear and Obsidian are both excellent on macOS and iOS. I prefer Bear’s aesthetics a tad bit more than Obsidian’s. - The same is the case with Raindrop and Mymind. Mymind is so much more aesthetically pleasing, which actually makes me want to use it more, even though I know that, functionally, Raindrop is superior.
Honestly this doesn’t make too much sense. Why does OP need 2 markdown editors? Devonthink also does markdown. How many documents do they have that needs DevonThink? And then two apps for taking notes on top of that?
I use DEVONthink to primarily store my textbooks, journal articles, and video lectures. I have close to 3K files in DEVONthink. Whatever I read, I try to make notes, which I store in Bear. As you said, I could do it in DEVONthink, but in Bear I can do so much more: nested tags, links to other notes, search within embedded PDFs and images, and a much better typing experience. So I was basically using only these two apps: DEVONthink for reading books and watching lectures, and Bear for taking notes. I recently came across Obsidian and was blown away by the number of features it has. I tried porting all my notes from Bear to Obsidian. It was a mess. My nested tags were not working properly, and highlights were showing those weird colored circles. Embedded images and PDFs were also not working properly. I ended up deleting everything in Obsidian and starting a fresh vault. So only recently have I decided that I'll use Obsidian purely for non-professional notes. I can do it in Bear; maybe I'll delete Obsidian altogether and just do everything in Bear. I'm still figuring that part out. I hope it makes sense to you now.
Impressive system. One question: with DEVONthink, Bear, Obsidian, and Mymind all in the stack, how do you decide what goes where? That's the part that breaks most PKM setups, the capture friction of having to choose the right inbox. For free alternatives: Obsidian covers a lot of what Bear does for free if you don't need the sync. Zotero (already in your list) replaces a lot of what people pay Readwise for on the research side. The Hookmark + DEVONthink combination is underrated, that's where the system gets genuinely powerful.
Anything medical related goes in DEVONthink. After highlighting and reading the articles/books, the notes I make go in Bear. Anything non-medical/inspirational/useful websites/quotes/Instagram posts go to Mymind. After reading them, and if I decide to make notes out of them, they go to Obsidian. I can send the non-medical stuff to Bear as well, but for now I have segregated DEVONthink and Bear for medical stuff, and Mymind and Obsidian for non-medical stuff. You're correct that Obsidian covers a lot of what Bear does, but I don't like that it takes about 3 seconds to open (with just a few notes and 4 plugins installed). I cannot search within the embedded images. And correct me if I am wrong, but I don't think there's an option to draw within the notes with an Apple Pencil on iPad or a finger on iPhone. Zotero is excellent for keeping track of my citations within Word. Readwise Reader cannot compete in this department. I use Readwise Reader mainly as an RSS reader. And I really like that I can watch YouTube videos in it and highlight the transcript within the app. The highlights sync seamlessly to Readwise. Can Zotero do this? I love Hookmark to the core. DEVONthink itself can generate links to its files, notes, and PDFs, but Hookmark goes a step further, and you can generate links to almost anything outside the DEVONthink app.
the DEVONthink + Hookmark combo is genuinely underrated. most people stop at Obsidian and never realize how much more powerful the setup gets when you can deep-link between documents across apps. curious how you handle the DEVONthink to Bear workflow — do you pull things out of DT into Bear for active writing, or keep everything in DT and just use Bear as an inbox?
Using Bear as an inbox is interesting; I do the opposite. I use DEVONthink as an inbox. I sort textbooks, articles, and videos into folders. I read them inside the DEVONthink app or PDF Expert. I annotate them. Then I leave them there. Any notes that I create go into Bear. I link notes to other notes in Bear and add tags to them. Trust me, it is a much better reading experience in Bear than in DEVONthink or Obsidian, for that matter. I love Hookmark. I mainly hook links to other apps in Bear. DEVONthink can generate links to its own files, notes, and PDFs, so Hookmark doesn’t help much there.
I use 9 of the apps in your stack. Hookmark is useful, but so overpriced at $69.99/year
I use Hookmark, Downie, Permute, CleanShot X, and Paste through Setapp, so it is not a problem for me. Oh, I just remembered I also use Trickster for my workflow. How did I forget to include it? It is also an excellent app for quickly managing and transferring files.
For voice to text, I think Wispr Flow is the fast and most accurate app out there. I use it primarily on Mac but the iPhone app is pretty decent too, just a bit annoying with keyboard switching
Thanks for the suggestion, I'll check it out.
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Will try your app.
I would gladly try your app which looks very neat and promising but it requires iOS 26…
Honestly the lexikon thing might be more useful to you than swapping dictation apps. We put it together because Whisper kept hearing "denosumab" as "dinosumab" and similar misfires. ~180k DE medical terms, smaller EN/IT sets. It's just a csv, works with any dictation app including Wispr Flow. getspeakup.app/de/lexikon/medizin. For what it's worth, Wispr Flow does send your audio to their cloud, which is probably fine for most stuff but worth knowing if you ever dictate anything patient-related. Full disclosure, I work on a Mac dictation app called SpeakUp, so I'm biased. But genuinely the term list is the useful bit here regardless of which app you end up using.
Are the medical terms only available in German and Italian, or is there also an English version?
If you are trying to reduce overlap, I'd split "knowledge base" from "fast file editor". Bear/Obsidian/DEVONthink are great systems, but they can feel heavy when you just need to open one Markdown or JSON-ish config file. I built markjason.sh for that tiny lane: native macOS, .md/.json/.env only, opens fast, free, no account. Not a Bear replacement, more a small utility in the stack.
Thanks for sharing
This is actually an amazing list, everything fits into place
Thank you, I’m still tinkering and refining it. The biggest and most challenging leap for me was shifting all my textbooks, notes, media, etc. from Documents by Readdle to DEVONthink.
I use many of those listed and would agree on them. I’d also suggest having a look at Sciwand.com as it tries to incorporate multiple abilities under one surface. Disclaimer: I’m its dev
Is it local AI or does it use cloud-based services?